Computer Frequently Asked Questions (FAQ) -- PowerPoint:  Tips and Tricks

Write on a Slide During a Presentation
 

As a presenter, haven't you wished you could write on a slide—to draw a diagram or underline a word, for example—in the middle of a slide show? Microsoft PowerPoint includes a virtual annotation pen that enables you to write on a slide while giving a presentation.

To use the annotation pen during a slide show:

1. Open the presentation in Slide Show view.
2. Right-click in the window, point to Pointer Options, and click Pen.
3. When you are done using the pen, press ESC.

Note: All annotation pen markings are cleared when you leave the slide, so don't use the annotation pen to make notes you'll use later. Use the Meeting Minder or Speaker Notes for any notes you want to save.

Cut PowerPoint Graphics Down to Size
 

Add a few images—a photo here, an illustration there—and the size of your PowerPoint presentation can become huge. You could compress images manually, but there's a simpler way: PowerPoint 2002 can do it for you.

1. On the Picture toolbar, click the Compress Pictures button. If you don't see the Picture toolbar, point to Toolbars on the View menu, and then click Picture.
2. To compress all pictures in the presentation, click All pictures in document.
3. Under Change resolution, select how you intend to use your presentation by clicking either Web/Screen or Print.
4. To further reduce file size, select the Delete cropped areas of pictures check box.
5. Click OK.

Note: If you compress pictures or delete the cropped areas, you won't be able to restore your pictures to their original resolution or size. This tip also works in Microsoft Word version 2002.

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