Supervisor Information:  eAuthentication and ICAMS

New employees should receive hiring papers directly from the Human Resources (HR) office prior to reporting. If time constraints do not allow this, the hiring papers may be sent to you for the employee to complete when they report for work. The hiring forms must be completed and returned to HR before the appointment is processed. We request the forms be returned to HR five days prior to their effective date.

HR will complete as much processing as possible before the employee enters on duty, however, the hiring action will not be active at NFC until the second week of the pay period in which the employee actually reports. Consequently, the earliest an ICAMS ID and password could be provided to the employee is the second Wednesday or Thursday of the pay period. The ICAMS ID and password will be sent to you to share with your employee. Below, you will find instructions on how the employee can self register with eAuthentication (WebCAAF). However, the employee must be paid for two pay periods before he or she will be able to self-register to obtain an eAuthentication password (necessary for access to WebTCAS).

You will be responsible for working with your new employee to establish access for both ICAMS and e-Authentication (WebCAAF) after you receive the needed information from the HR office. Until your employee has an eAuthentication password and access to WebTCAS, a hard copy timesheet must be submitted to the timekeeper. Please click on the link below to access a hardcopy timesheet and eAuthentication instructions.
 

The following  documents requires Microsoft Word or  Microsoft Excel.

Timesheet (XLS, 36 KB)

Do not attempt to register in eAuthentication until you have received the ICAMS user ID and performed the required tasks in ICAMS.

USDA eAuthentication Credentials (DOC, 158 KB)
 

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